Introduction:

A cohort is a group of learners that you can manage and track together for a specific course. Creating cohorts
allows you to handle course registrations more efficiently, assign instructors, and tailor learning experiences to groups.
This guide will walk you through the process of creating a cohort in the provider dashboard, including setting session timings,
selecting courses, and adding learners.

Step-by-Step Guide:

Step 1: Log in to Your Admin Dashboard

• Action: Start by logging into your Admin Dashboard on https://preview.hurak.co/
  
  

• Why It’s Important: This is your main control panel where you can manage all aspects of your courses and cohorts.

Step 2: Navigate to the 'Cohorts' Section

• Action: Once you're logged in, locate the Cohorts section in the left-hand sidebar and click on it.

• Why It’s Important: The Cohorts section is where you can view, create, and manage all your cohorts. It’s essential to be in this section to create or modify any cohorts.

Step 3: Click on ‘Create Cohort’

• Action: In the Cohorts section, click on the "Create Cohort" button located at the top-right of the page.

• Why It’s Important: This action will open the cohort creation form, allowing you to set up all necessary details for your new cohort.

Step 4: Select Cohort Type

• Action: Choose whether the cohort will be Classroom or Virtual.

• Why It’s Important: This selection determines how your cohort sessions will be delivered (e.g., in-person sessions at a physical location or remote sessions online).

• How to Do It: Click the dropdown menu next to Cohort Type and select either Classroom or Virtual.

Step 5: Choose Session Dates for Your Cohort

• Action: Select the dates for the cohort sessions. You can choose multiple dates if the course spans over several days.

• Why It’s Important: Defining the correct dates ensures that your learners are properly scheduled for the cohort sessions.

• How to Do It: Use the calendar view on the right-hand side to select the dates for your cohort.

Step 6: Set the Session Timings

• Action: After selecting the dates, specify the start time and end time for each session.

• Why It’s Important: Defining the timing for each session ensures learners are aware of the schedule and helps with session management.
  

• How to Do it: Click on the time input fields next to each selected date and choose.

Step 7: Select the Course for the Cohort

• Action: Choose the course that the cohort will be taking.

• Why It’s Important: Selecting the course is crucial because it links your cohort to a specific learning path and content.

• How to Do It: Under the Cohort Settings section, click the dropdown menu next to Select courses and choose the appropriate course for your cohort.

Step 8: Assign a Tutor (Optional)

• Action: If you have a specific tutor or instructor for this cohort, select them from the tutor dropdown menu. If no tutor is assigned yet, you can leave this option as Not assigned.

• Why It’s Important: Assigning a tutor helps you keep track of who is responsible for delivering the cohort’s content and managing learners.

• How to Do It: Click the dropdown menu next to Select tutor and choose the appropriate tutor.

Step 9: Set Pricing for the Cohort

• Action: Decide on the pricing model for the cohort. You can choose either flat pricing or custom pricing depending on your needs.

• Why It’s Important: Setting the price helps you manage payments and communicate the cost to learners.

• How to Do It: Under Cohort Settings, choose the pricing option from the Select pricing dropdown and enter the session price.

Step 10: Add Additional Details (Optional)

• Action: Add any additional notes or information about the cohort, such as special instructions or requirements.

• Why It’s Important: Adding extra details can provide clarity and ensure learners are well-informed about the cohort's specifics.

• How to Do It: In the Additional details (optional) section, enter any relevant information.

Step 11: Save the Cohort

• Action: Once all the details are entered, click the Save Cohort button to finalize the cohort creation.

• Why It’s Important: Saving the cohort ensures all your settings are stored, and the cohort is officially created.

• How to Do It: Scroll down to the bottom of the Cohort Settings section and click Save Cohort.

FAQ or Common Issues:

• Q: Can I change the cohort details after saving?
  A: Yes, you can edit the cohort details, including session dates, times, and tutor assignments, after saving the cohort.
  
  

• Q: Can I assign multiple tutors to a cohort?
  A: Currently, only one tutor can be assigned per cohort. You can create additional cohorts if needed with different tutors.
  
  

• Q: How do I track the number of learners in my cohort?
  A: After creating the cohort, you can view and manage learners by selecting the cohort from the dashboard. You’ll see the number of learners enrolled and unassigned.